Accounts payable
automation you own outright.
A touchless invoice agent that captures, runs the 3-way match, codes to your GL, and routes only the exceptions to a human, with an eval dashboard that proves the touchless rate.
- 5-week build
- One flat price
- You own the code
- No per-invoice fee
Own the
machine.
Don't rent
the meter.
Most accounts payable teams live in the same loop: an invoice lands in an inbox, someone opens it, reads the vendor and the amount, finds the purchase order, checks the receipt, keys it into the accounting system, assigns a GL code, and sends it for approval. Multiply that by a few thousand invoices a month and you have a full-time cost center whose only output is data entry a machine should have done.
The industry answer has been to rent a platform. You pay per invoice or per seat, forever, and the vendor owns the logic that runs one of your core financial processes. The touchless rate they advertise is their marketing number, measured on their customers, not yours.
This is the other option. I build you a touchless AP agent you own outright: the code, the evaluation suite, and the golden dataset that proves it works on your invoices. It captures, matches, codes, and routes. It never pays anything, a constraint written in code and not configurable. And it ships with a dashboard that measures your real touchless rate continuously, so the number belongs to you, not to a sales deck.
It is built for one of QuickBooks Online, Xero, or NetSuite per engagement, aimed at mid-market finance teams and the accounting firms that run AP for their clients. The scope is deliberately narrow, because a narrow scope is what makes the price fixed and the timeline honest.
Four stages. A human owns the last one.
Every stage is grounded in your own data and returns its work for inspection. The machine does the volume; your team does the judgment.
- 01
Capture
Invoices arrive by email or PDF. Document extraction pulls header and line data, no re-keying, with a confidence score on every field.
- 02
Match
The agent runs the 3-way match, invoice against PO against receipt, and checks the vendor master for new-vendor and changed-bank-detail fraud signals.
- 03
Code & route
Matched invoices get GL codes from your own coding history and flow into your existing approval chain, coded and ready. It hands off; it never approves.
- 04
The exception gatehuman gate
Anything that fails the match, misses a PO, or trips a threshold goes to a human queue with the reason attached. Your team touches exceptions only.
The full pipeline, the reference architecture, the model strategy, and exactly where the human sits are on the How it works page.
Everything you would ask before buying software
A four-stage pipeline, not a black box
Capture, 3-way match, coding, and a human exception gate, each stage grounded in your own data and inspectable. See the architecture, the models, and where the human sits.
A touchless-rate dashboard you keep
Not a demo, an eval harness: a golden dataset from your invoices, extraction and match-precision tests, and a parallel run that proves the rate before cutover.
It never touches money
No payment authority, enforced in code. Minimum-necessary access, per-vendor isolation, and an immutable audit trail your controller and auditors can read.
Fits the stack you already run
One of QuickBooks Online, Xero, or NetSuite per build, plus your email, PDF, PO, and vendor-master sources. No rip and replace.
One public price. You own it.
A flat $14,000 build, no per-invoice fee, no subscription. Model the payback against your invoice volume and per-invoice cost before you book.
Built for two buyers
Mid-market finance teams
A controller or AP manager processing a few thousand invoices a month on QuickBooks, Xero, or NetSuite, who wants the volume handled without adding headcount and without handing a core process to a per-invoice platform. You get a system your team runs and your auditors trust, because payment never leaves your existing approval chain.
Accounting and BPO firms
If you run AP for clients, this is the strongest economics on the page: one build pattern, expansion per client at a public price, your margin instead of a platform charging you per entity. The conversation for firms is different and better, tell me on the call.
Straight answers
Does it pay invoices?
No. That constraint is enforced in code and is not configurable. The agent captures, matches, codes, and routes; payment stays in your existing approval chain, exactly where your auditors want it.
What does the $14,000 include, exactly?
Discovery, capture, 3-way match, coding and routing, exception queue, golden dataset, eval harness, parallel run, handover, and 30 days of stabilization. Your only other costs are your own API/hosting spend and the optional retainer.
Which accounting systems do you support?
One of QuickBooks Online, Xero, or NetSuite per build; that is what keeps the price fixed. Multi-entity or a second system is a follow-on with its own public price.
What touchless rate should we expect?
I won't quote one before seeing your data, because the honest answer depends on your PO discipline and vendor mix. The parallel run measures your real rate before you commit to cutover, and the dashboard tracks it forever after.
Our POs are messy. Won't the match fail constantly?
Then those invoices land in the exception queue, which is where they land today, except captured, coded, and annotated with the failure reason. The match rate improves as the queue teaches you where your PO process leaks.
What happens when invoice formats change or the model drifts?
You own a regression suite and golden dataset; re-run them on a schedule. If you want me watching instead, the $1,000 a month monitoring retainer covers it, and you can cancel anytime.
Can an accounting firm deploy this across clients?
Yes, and it is the strongest economics on this page: one build pattern, per-client expansion at a public price, your margin instead of a platform's per-entity fees. Book the call and say you're a firm; the conversation is different and better.
Stop keying invoices.
Own the thing that stops it.
Bring a month of invoices and your PO discipline to a 30-minute call. You leave with a touchless-rate estimate, a fixed-scope plan, and the integration path mapped. The price stays $14,000.
30 minutes · fixed scope · you own the code · cancel the optional retainer anytime